As the PAEPARD project is complex and multi-faceted, ensuring that appropriate information is made available to users in a timely manner and in a form that can be easily understood and used has been a major challenge.

Most agencies supporting agricultural research in sub-Saharan Africa (SSA) provide funds for discrete projects over specific periods of time, usually a maximum of three years. Research topics identified for calls for proposals are not always well aligned with users’ needs. In particular, research topics may not reflect the priorities of organizations - such as farmer organizations and private agribusinesses, with interests in the research outcomes; they are not generally supported to play a significant role as project partners.

Wthin the context of ARD, capacity strengthening is seen as a process of continual development, as opposed to one-off training. It enhances interaction, builds trust and creates synergy between research institutions and public and private sector actors, smallholder farmers and development organizations. Strengthening the capacities of these different actors for collaboration enables them to address a whole range of activities, investments and policies, and take advantage of opportunities to make change happen.

The organisation of sector and multi-stakeholder consultations was an integral part of the first phase of the PAEPARD II programme, covering the period 2009–2013. These consultations contributed to the overall objective of the programme, the reorientation of scientific and technical collaboration between Africa and Europe in the area of agricultural research for development (ARD), in order to promote thecreation of multi-stakeholder partnerships that are demand-oriented and mutually beneficial.

In 2011, the Platform for African European Partnership on Agricultural Research for Development (PAEPARD) launched the Users-led Process (ULP) to better articulate users’ needs in a multi-stakeholder research and innovation (R&I) partnership. The ULP comprises six critical steps: (1) Identification of a federating theme; (2) Desk review; (3) Introduction workshop; (4) Multi-stakeholder research question inception workshop; (5) Concept note development; (6) Full proposal development.